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Turn PBX activity into customer-ready invoices
Vodia Billing connects to your Vodia PBX systems and brings call usage, recurring services, products, tax and invoicing into one controlled billing environment. Define your own pricing, review every charge and deliver invoices directly or through your accounting platform.
Bill for everything your customers use
Vodia Billing combines usage-based calling charges with the recurring resources, managed services and products that make up your customer offering. Each tenant can have its own pricing, currency, tax treatment and billing configuration.
Call usage
Rate outbound calls against your own rate sheets, with destination-based pricing, connect fees, billing increments, minimum durations and included-minute allowances.
PBX resources
Create recurring charges for extensions, DIDs, hunt groups, auto attendants, queues, mailboxes and observed concurrent-call peaks.
Services and products
Add managed support, connectivity, hardware and other customer-specific recurring or one-time charges.
Tax and billing terms
Apply tax components to usage, recurring services and goods, then define payment terms, due dates and reminder schedules.
Bring every stage of billing into one controlled workflow
Vodia Billing receives operational data from your PBX systems, applies the pricing you define and prepares each tenant’s charges for review. Once everything is correct, invoices can be finalized, delivered and handed to the appropriate accounting system.
Connect
Add PBX systems, receive CDRs and discover tenants, trunks and numbers.
Configure
Define pricing, recurring charges, tax and tenant billing settings.
Review
Prepare drafts and resolve missing or inconsistent charges.
Deliver
Send invoices directly, export the data or hand them to Xero or QuickBooks Online.
Build billing around the services you actually sell
Rate calls using per-minute, per-call or free pricing, with prefix matching, connect fees, minimum durations and configurable billing increments. Add included-minute allowances, create monthly, quarterly or annual recurring charges and maintain separate sell and cost plans to understand what each service earns.
Per-minute or per-call
Included allowances
Recurring charges
Sell and cost plans
Catch billing problems before invoices go out
Invoices begin as drafts, giving your team time to review charges and correct problems before finalization. A blocked tenant can be skipped without stopping the rest of the bill run.
Review drafts first
Prepare invoices without assigning invoice numbers, sending emails or exporting charges. Review the results before committing the billing period.
Catch missing information
Identify unrated calls, unreviewed trunks, unpriced PBX resources, missing recipients, unapproved charges and duplicate billing periods.
Preserve issued invoices
Once finalized, the invoice number, charges and supporting call information are frozen so later pricing changes cannot alter the issued record.
Deliver branded invoices through the systems you already use
Create customer-ready invoices under your business identity, then choose how each tenant’s invoice is delivered. Send it directly from Vodia Billing, hand it to Xero or QuickBooks Online, or export the billing data for another system.
Branded invoice templates
Add your logo, colors, business details and footer, then assign the appropriate template and language to each tenant.
Flexible customer delivery
Email invoices with supporting call details or provide secure, revocable links that never expose your internal costs or margins.
Connected accounting
Hand finalized invoices to Xero or QuickBooks Online using the appropriate customer, account and item mappings for each tenant.
Payments and reminders
Set payment terms and reminder schedules, monitor overdue invoices and synchronize payment status from connected accounting platforms.
Understand what you earn and where you are exposed
Billing data becomes more valuable when it helps you make decisions. Vodia Billing gives partners visibility into customer spend, service costs, margins, unusual call activity and outstanding invoices.
Track spend and margin
Compare customer charges with service costs and review profitability by tenant, month and charge type.
Identify loss-making customers
See which tenants or services are producing negative margins before those losses become established.
Detect revenue risks
Monitor unusual calling activity, unexpected spend, overdue invoices and payment problems.
Manage billing across your Vodia PBX fleet
Vodia Billing runs beside your PBX infrastructure as a standalone product with its own server, database and interface. One environment can manage billing data from multiple Vodia PBX systems while keeping customer configuration and financial information under partner control.
Centralized multi-PBX billing
Receive CDRs and billing information from multiple systems and manage their tenants centrally.
Independent deployment
Keep billing operations separate from the PBX, with dedicated storage, scheduling and administration.
Secure and auditable access
Use role-based permissions, two-factor authentication, passkeys and audit logs to protect financial data and track actions.
Begin with a controlled parallel run
Before using Vodia Billing for live customer invoicing, run it alongside your existing billing system for one to two complete billing cycles. Compare the draft results for every tenant and resolve any differences before enabling invoice finalization and delivery.
Read the release notesWhat partners need to know
What is Vodia Billing?
Does it replace the Vodia PBX?
Can it manage multiple Vodia PBX systems?
Can different customers use different pricing?
What can I charge customers for?
Does it integrate with accounting software?
Does Vodia Billing collect payments?
Is it ready for live customer billing?
Put your Vodia PBX billing workflow in motion
See how Vodia Billing brings call rating, recurring charges, invoice control and accounting hand-off into one partner-managed environment.